Cashier (m/f)

Description

• Under the guidance of the Finance Manager, the Cashier’s responsibilities are as follows:
• Receipts, verification and request of checks according to the requests submitted to you. (Verification and to ensure that requests have been duly approved by the competent responsible for being submitted to you for payments)
• Ensure compliance by staff to WWF as well as donors’ policies and procedures in relation to invoice and other payment requests processing
• Ensure that Petty cash transactions are processed on time in the system and that they are accurate and complete

Duties

Accounting and Financial Management

• Acts as the Petty cash custodian
• Reviews all cash requests before giving petty cash to ensure appropriate approval and accounts for all petty cash expenditures and maintains petty cash on an imprest system making follow up for any expenditure not accounted for
• Writes cheques, transfer letters and confirms all details from the financial system match to documents before writing out cheques and transfer letters
• Send out Payment advice
• Update the Invoice Tracking Register to indicate payment details against the respective invoices
• Control of entry in the accounting of all pre-numbered documents (e.g. invoice, receipts, debit and credit notes)
• Ensure payment contents are recorded and updated promptly and ensure all cash, current cheque books and cash equivalents are locked in the safe at the end of each business day
• Maintain daily contact with the bank to ensure that all payments made in Imprest Accounts are confirmed before the disbursement from the bank and all pending issues are resolved on time
• Carry out foreign exchange operations
• Track cash advances and ensure that they are properly reimbursed
• Ensure transactions are fully supported and filed properly for easy audit trail
• At the beginning of each week (every Monday) prepare a sheet (or summary) of cash to justify the use of the value of the previous week and request the refeeding of the box for the following period
• Collaborate in the preparation of annual treasury plans
• Produce periodic reports of the routine activities of the cashier
• Controls of all aspects of handling the organization's funds
• Keep updated the records and daily banking control and ensure that before closing your working day all the records inherent to the day made and submitted to sheet of each bank to be signed by the Head of Finance
• Others:
• Holds periodic reviews with Finance Manager in reviewing the current financial situation and prepare further financial analysis if requested
• Support development of policy and procedures
• Performs other appropriate duties upon request of the Finance Manager

 Oracle & Period End Close

• Participate in month end close
• Timely and accurate AP data input into Oracle and ensure timely period end close
• Ensure all transactions accepted for invoice processing are correctly coded, approved and accurate accounting information provided for posting in the ledger

Audits

• Attend to internal and external audit matters including preparation of required documents for audit and clarification of transactions and participation of self-audit
• Assist to implement audit recommendations in relating to Cashier issues in a timely manner
• In coordination with the Head of Finance, participates in field visits and assist to review the financial controls of the projects, train field staff as required

Requisites

• Required Functional Skills:
• At least 2 years’ experience in accounting/administration with the field of international NGO´s or private sector
• Accounting/Finance/Business training or relevant area
• Good knowledge of fund accounting including reporting requirements of major Bi-lateral Aid Agencies
• Hands-on knowledge of the major Oracle, ERP software and excel would be a distinct advantage
• Excellent English and knowledge of local languages an asset
• Required Behavioural Skills:
• Good interpersonal skills (tact, diplomacy, discretion and impartiality) are essential for this position
• Strong team-player with ability to work in virtual teams
• Ability to work and communicate effectively with a broad spectrum of individuals within a broad range of cultural environments, especially in the African context
• High level of good organizational and administrative skills with an ability to work well under pressure
• Must be committed to equal opportunity employment policies
• Adheres to WWF’s values, which are: Integrity, Collaboration, Courage and Respect

Notes

• Only shortlisted applicants will be contacted
• Mission of the Department: Drive the financial processes to generate reliable, transparent & timely financial information needed by WWF Mozambique to manage its resources and the funds entrusted to it by its donors & partners, thereby generating ongoing confidence
• Working Relationships:
• Internal – Interacts and works closely and on a regular basis with the Head of Finance, Field Office F&A Staff and Mozambique Country Office project and office staff
• External – Collaborates and Interacts as required with other stakeholders as appropriate
• This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs