Country Finance & Compliance Director

Duties

• Supervised by and reporting to the Country Director, The Finance and Compliance Director is a key member of the TechnoServe national management team and is responsible for the budgeting, procurement, internal control and administration of the country office and TechnoServe Mozambique projects with a budget of less then10 million US$, and provides support to the administration and finance teams of the large project on compliance, budgeting and procurement ensuring the effective and complaint use of donor resources to meet project goals. The Finance and Compliance Director has a functional reporting relationship with the Regional Finance Director

Goals

• Produce monthly and quarterly financial progress and status reports to the country Management and identity and report potential budget, admin and compliance risks
• Assure and control liquidity management of the country office and small projects
• Strengthen the finance teams at the country office and across the projects and help address systemic challenges and opportunities for the program as a member of the Senior Management Team
• Assure timely monthly closure of the financial administration of country office and projects
• Integrity of financial systems, data, policies and reports
• Production of accurate and timely financial reports for government, donors and TNS management
• Collaborate with the regional and global TechnoServe finance teams
• Under leadership of the Country Director, close collaboration of the Mozambique Finance team with the global
• Finance team and the Mozambique Senior Management Team
• Propose and implement efficiency and effectiveness improvement measures for TechnoServe Mozambique and its projects
• Budget development and budget control
• Support new business initiatives with budgeting, and advice on organizational, admin and financial matters

Overall back-office leadership and management

• Manage and supervise the day-to-day operations of the country office finance team, including, but not limited to timely payments to suppliers, timely posting of financial transactions in the system, proper coding of expenses by program staff, proper supporting documents that comply with all audit requirements
• Assure the development, introduction and compliance of country administrative and human resource management policies and procedures
• Establish and implement short- and long-range departmental goals, objectives, policies, and operating procedures
• Develop, implement & evaluate sound financial management system for the country platform and for each project
• Agree with the CD and SMT on the key strategic decisions (org structure, new investments in programs and platform, funding pipeline, etc.) that require financial data then design Management Information (MI) tools to simply and clearly synthesize the data to focus the SMT on making good decisions
• Leads the overall accounting software maintenance and data integrity
• Develop a cadence of MI reviews with Finance, the SMT, and Southern Africa’s SMT to ensure Mozambique stays aligned with management, escalates challenges in advance, and achieve set goals
• Develop and utilize forecasting, and financial analyses to inform planning and operational decision-making
• Follow up the liquidity position of the country office cash position so that business cash flow adequately supports project activities
• Support Program Managers with annual and mid-year budgeting processes and budget monitoring
• Coordinate country office financial planning and budgeting functions
• Through effective working relationships with Financial team and Regional Financial Analyst (RFA), ensure timely, accurate, and useful financial and management reporting for multiple audiences, including Country
• Director and Program Directors, and donors/funding sources
• Oversee preparation and communication of monthly and annual financial closes

Finance Administration

• Ensure accounting data for accuracy, appropriateness, and timeliness for informed decision making
• Support project finance managers and directors to implementing grant tracking/monitoring system, monitoring grant expenditures
• Analyze business performance/results by budget, fund codes, task codes, location/branch offices, and other cost centers as required
• Oversee the overall financial services of the organization for efficient and effective service delivery
• Oversee appropriate internal controls, financial procedures, and accurate accounting for TechnoServe’s time, facilities, travel and procurement expenses

Regulatory & Statutory Compliance

• Ensure compliance with organization’s and donor policies and procedures
• Ensure all taxation and legislative requirements of host government are complied
• Ensures that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures
• Oversee the review of financial reports, whenever applicable, and ensure that expenditures are in line with the budget and in compliance with donor regulations

Asset Management

• Ensure the effective management, monitoring, and tracking of TNS properties
• Ensure TNS properties for all possible risks

Budgeting, monitoring and reporting

• Lead budgets development for new projects and liason with Regional and HQ staff on Mozambique specific budgeting for new projects, including the donor requirements
• Create budget tracking tools for each project and have monthly check-in on burn rates, recoveries, spending and identify need for budget realignments
• Ensure that all budgets and expenses are carried out according to donor and TechnoServe’s policies and regulations
• Lead annual and mid-year budgeting processes, in coordination with program directors and program managers
• Lead budget realignments for existing projects in collaboration with project managers and based on the donor requirements
• Conduct creating monthly budget tracking reports and ensure spending is within budget and corrective action taken in case of unfavorable variances
• Manage the annual budget forecasting and midyear budget process for the program.
• Provide information to the Country Finance Manager and Ops Director regarding burn rates and projected expenditure for budget and cash flow planning

Procurement

• Ensure that all program procurement activities are carried out according to donor and TechnoServe’s policies and regulations
• Review current policies and procedures related to logistics, procurement, vehicle repairs/maintenance and asset management to ensure compliance with donor and corporate requirements and to identify opportunities for improvement, reinforcing appropriate controls, streamlining process, clarifying accountability, making efficient use of resources
• In cooperation with the Admin team, strengthen the inventory control management systems for TechnoServe in Mozambique, as appropriate
• Review and ensure quality on procurement processes
• Regularly train program staff on procurement policies and procedures
• Create and manage control system to ensure quality of processes and filing
• Ensure the Admin team has TNS vendor list is up-to-date and coded into NAV with all the relevant dimensions

People Management and Technical Support

• Oversee daily operations of the finance department
• Complete periodic performance assessment of subordinates as per TNS performance evaluation calendar
• Provide technical support to subordinates and program staffs in financial, grant, and administrative managements
• Travel periodically to sub national offices and support teams with finance needs
• Provide training and mentorship to finance team members

Financial Reporting

• Produce monthly financial report package for submission to Head Quarter finance
• Periodically prepare various donor financial reports as per the terms indicated in the contracts (donor agreements)
• Prepare payment request (invoices) for donor submission
• Liaise with Regional Controller and HQ staffs in getting the financial reports reviewed and approved on timely manner for submission to donor
• Produce host government regulatory bodies statutory reports as per the required format and reporting timeline
• Initiate and present other reports, statistics, and presentations as requested by senior management and line managers

Internal audit, Donor audits and Year End Audit

• Coordinate management requirements and response for external, internal and project audits
• Perform periodical internal audit and control of financial and procurement processes and data
• Preparing and maintaining an annual audit field for review by internal and external auditors
• Lead the selection and periodic evaluation of audit firms
• Liaise with External Audit on the implementation of audit recommendations
• Establish process of rigorous control of the platform at year end and perform internal year end audit
• Lead the implementation of Audit findings and sensitize staff on new processes and internal controls designed to implement the Audit recommendations

Requisites

• Bachelor’s Degree in Finance, Accounting and other related field plus 12 years’ work experience; (Master’s Degree or ACCA Preferred with 8-10 years’ work experience)
• Minimum of 8 years’ relevant experience in a senior, multi donor financial leadership position in development NGOs or at Development Cooperation missions
• Proven experience with and knowledge of donor (USG, EKN, SDC) compliance rules and regulations and requirements
• Proven experience with solving complex financial, administrative and budgeting problems, which require use of creativity, ingenuity and innovation. Ensures solutions are consistent with organization objectives
• Ability to communicate effectively, both orally and in writing
• Basic data entry, record maintenance skill, account balancing and reconciling skills
• Excellent working knowledge of MS Word and Excel as well as ability to use high level accounting software. (better to mention names of TNS systems)
• Ability to work in a team environment
• Preferred Qualifications:
• Advanced degree MBA, CPA or equivalent preferred
• Required Languages:
• Fluency in English with excellent oral and written communication skills required
• Proficiency in Portuguese or Spanish preferred
• Knowledge, Skills and Abilities:
• Detail orientation, including strong organizational, analytical, and quantitative skills
• Excellent computer skills in Microsoft Word, Excel, PowerPoint, and other administrative applications
• Strong private sector market orientation, entrepreneurial and innovative thinker

Notes

• Only shortlisted applicants will be contacted
• Supervisory Responsibilities: Supervise at least 5 mid- and senior-level staff. Experience working with multi-disciplinary teams desired Travel: Spend approximately 20% of the time for TechnoServe project office visits