Director of Administration & Finance

PSI is recruiting a Director of Administration & Finance, to be based in Maputo, Mozambique.

Description

• PSI - Population Services International is dedicated to the improvement of public health in Mozambique. As a mission, PSI makes it easier for people in the developing world to lead healthier lives and plan the families they desire by marketing affordable products and services
• PSI’s core values are Measurement, Honesty, Pragmatism, Collaboration, Trust and Commitment. Over the past twenty- five years, PSI has collaborated with the Ministry of Health and a number of donors to increase the use of modern contraception for family planning, to provide products and services for the health of mothers and children and to decrease the spread of HIV/AIDS
• PSI harnesses the vitality of the private sector to address health problems of the low-income and vulnerable populations using social marketing to achieve positive behaviour change by promoting ideas, products and services conducive to better health PSI/Mozambique is looking for dynamic and highly experienced candidates for the position of Director of Administration & Finance
• The ideal candidate, based in Maputo and working under direct supervision of the Country Representative, will be responsible for providing leadership, technical support, supervision, and guidance to the finance, human resources, procurement, management information systems, legal/compliance, and grants & contracts teams
• He/She will play a key role in ensuring that all PSI business fundamentals teams have the required tools, processes and talent to meet their objective of acting as strategic partners to the rest of the organization
• With an eye towards efficiency, the Director of Administration & Finance will continuously seek to streamline process and identify opportunities to add value to a culture of high performance
• He/she is the custodian of accounting and financial process to ensure PSI is compliant with donor and PSI global standards, but that the processes are enabling the implementing teams achieve program targets

Duties

• Provide direction and strategic leadership for organizational change and development processes with a particular focus on ensuring our finance and administrative processes support the program teams
• Ensuring are business foundation processes align with PSI Mozambique Strategic Objectives and can be accomplished in an efficient manner
• Design and maintain internal systems that ensure accurate and timely reporting on financial, human resource, and program performance
• Establish and/or refine and disseminate policies, systems and practices for effective management, procurement, disbursement and accounting for all financial resources in line with PSI Washington’s global accounting policies, funder requirements and local law where required
• Lead monthly review and analysis of financial reports and reconciliations with attention to how resources can be better allocated to achieve program objectives
• Lead the annual budgeting process
• Validate monthly common cost analysis and update cost ratios to ensure each donor bears the correct proportion of common costs
• Track and review departmental budgets in consultation with budget holders and finance team and conduct detailed activity status review and give input to C and budget holders
• Prepare and track donor budgets. Prepare modifications and Activity realignments as necessary
• Monitor performance and efficiency of on-going Donor projects by analyzing country/project monthly spend rates and highlighting possible problem areas
• Support preparation and successful conclusion of internal and external auditing activities for the CR, PSI/W and for the donor annual audit reporting
• Review management comments for audit reports and ensure appropriate action taken to correct audit findings
• Monitor progress on work plans for implementation of audit recommendations from internal and external audits
• In collaboration with PSI Legal Counsel, minimize legal risk to the organization and engage any legal issues confronting the organization
• Review and test controls to ensure PSI systems are compliant with PSI Global policies, donor requirements, as well as, Mozambican laws
• Ensure prompt preparation and submission of statutory returns, donor reports and tax compliance
• Supervise PSI Mozambique’s finance, human resources, procurement, grants & contracts, and Management Information Systems teams
• Design and oversee training programs to continuously improve individual and organizational capacity to take on additional responsibility
• Ensure an understanding of donors administrative and financial requirements before entering and throughout the duration of the award
• Ensure prompt preparation and submission of statutory returns, donor reports and tax compliance
• Oversee accurate and timely payroll generation
• Oversee administration, IT and procurement activities are done promptly and economically
• Coordinate with Operations Director and Provincial Representatives to establish and support suitable accounting and administrative systems and personnel in all PSI field offices
• Regularly updating PSI Mozambique’s Procurement system so that it is in line with PSI's Global Procurement Manual and changing Funder Guidelines
• Overseeing Procurements as per funder guidelines and PSI Mozambique Procurement Manual and Guidelines
• Capacity Building of PSI Mozambique Procurement team in conjunction with Senior Procurement and Capacity Building Officer in D.C.
• Adherence to PSI Global Responsibilities Matrix on Approval limits for Procurement of Goods and Services

Requisites

• MBA and/or Finance degree with experience of working at senior management levels
• Minimum of 15 years of progressively responsible positions in a large-scale, commercial or non-profit environment
• Demonstrated leadership in working in with a large finance and operations team in a nationwide operation
• Strong knowledge of funder regulations, including USAID and DFID
• Experience with ERP Systems required, and strong working knowledge of spreadsheets
• Strong interpersonal skills, ability to communicate and manage well at all levels of the organization and with staff at remote locations essential
• Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses
• Excellent written/oral communication skills in both Portuguese and English are essential

Notes

• Only short listed applicants will be contacted

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae

2. Application

• Send your Documentation via email to rh@psi.org.mz with the Subject line “Director of Administration & Finance”