Capital Outsourcing Group is hiring an Executive Assistant for Maputo.
Duties
- Devising and maintaining office systems, including data management and filing
- Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
- Screening phone calls, enquiries and requests, and handling them when appropriate
- Meeting and greeting visitors at all levels of seniority
- Organising and maintaining diaries and making appointments
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
- Taking dictation and minutes
- Carrying out background research and presenting findings
- Producing documents, briefing papers, reports and presentations
- Organising and attending meetings and ensuring the manager is well prepared for meetings
- Liaising with clients, suppliers and other staff
- Carrying out specific projects and research
- Responsibility for accounts and budgets
- Taking on some of the manager's responsibilities and working more closely with management
- Deputising for the manager, making decisions and delegating work to others in the manager's absence
- Being involved in decision-making processes
Requisites
- Previous relevant Executive/Personal Assistant experience is required
- Ability to interface well with all levels of employees in a highly professional and friendly manner
- Must have experience in a corporate environment in terms of dress and appearance
- Demonstrate the ability to communicate effectively and professionally with customers and external contacts to the organization
- Possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point and Outlook
- Must be able to maintain the highest level of confidentiality and be trustable
- Ability to handle sensitive material concerning the organization and the executive's role within the organization
- Demonstrated ability to handle multiple tasks simultaneously
- Exceptional organizational skills required
- Ability to meet designated deadlines and work effectively in a pressurized environment
- Fluent in both Portuguese and English
Notes
- Only short listed applicants will be contacted
- Kindly reference the source of this job post: emprego.co.mz
How to Apply
1. Documentation
- Cover Letter
- Curriculum Vitae in English and Word format
- A recent picture
2. Application
- Send your Documentation via email to arturd@cog.co.za with the Subject line "Executive Assistant"