Finance and Support Services Assistant (m/f)

Description

• Sightsavers is looking for a Finance and Support Services Assistant to join our financial management and office administration team
• We are looking for a Finance and Support Services Assistant to assist the Finance and Support Services, Manager with financial transactions, maintaining accounting ledgers and cash books, processing payroll, general office administration, procurement and travel logistics
• Salary: Local Terms and Conditions Apply
• Location: Sightsavers Mozambique Office
• Contract: One Year Fixed Term Contract
• Hours: Standard Office Hours
• Job propose: To assist FSSM in Financial Management and office administration by facilitating financial transactions, generating transaction vouchers, maintaining accounting ledgers and cash books, managing office petty cash, processing payroll, general office administration/logistics, procurement, maintenance of the office assets registers, filing, handling workshops logistics as well as travel logistics for staff and visitors

Duties

• Preparation of payment vouchers
• Managing the office petty cash and receipting cash and cheques
• Processing vouchers in Sun
• Regular payroll administration
• Preparation of monthly bank reconciliations
• Coordinating motor vehicle licences and insurances Procurement
• Maintaining the fixed asset register
• General office administration and logisticsGeneral finance and administrative support for projects

Financial administration (50%)

• Timely preparation of payment vouchers and writing and dispatching cheques
• Managing the office petty cash, both local and foreign. Regularly maintain and update the excel cash book
• Processing of vouchers in Sun system and availing them to FSSM for posting within 5 working days from the Transaction date and filing of the same
• Receipting cash and cheques from staff for private mileage, telephone and travel advance returns and subsequent banking within 24 hours
• Handle regular payroll administrative and the necessary statutory cheque payments delivered in a timely manner as required in the Income Tax Act & filing with respective authorities the annual IPRS & INSS returns
• Preparation of monthly Bank reconciliation and complete Monthly Financial checklist by 7th working day of each month and forward to Regional Office
• Reviewing and processing staff field trips advances and ensuring settlement of the same within 5 working days after return from trip
• Initial liaison with customs and clearing agents in respect of incoming purchases
• Assist in preparing schedules and providing documents and information to Internal & External Auditors

Office Administration (40%)

• Coordinate renewal of motor vehicle licences and insurances.
• Review of procurement of office stationery
• Ensure effective maintenance and repair of furniture, fittings and other office equipment
• Maintaining fixed assets registers that meets the accounting and insurance standards and ensuring all the new and existing insurable equipment are appropriately and adequately insuredEnsuring of safe custody of office assets
• General office administration and logistics (workshop and travel logistics)
• Filing of both financial and programme documents

Programme and Partnership strengthening (10%)

• Ensuring accurate coding of project expenditures (restricted funding)
• Take part in the review of partner financial reports
• Partner visits with FSSM to review their financial procedures
• The principal accountabilities are not meant to be an exhaustive list of tasks. The need for flexibility is required and the job holder is expected to carry out any other related duties that are within the employee's skills and abilities whenever reasonably instructed

Requisites

• A bachelor’s degree in accounting or any relevant degree
• A professional Accounting Certificate
• Extensive working experience gained in a busy accounting department, ideally in an INGO environment but experience of audit would be advantageous
• Skills (special training or competence):
• Planning and Organising
• Detail handling and financial analysis
• Excellent communication skills (both oral & written)
• Capacity building or facilitation skills
• Ability to work with minimum supervision
• IT skills – Excel, MS Word, accounting packages and Global ICT communications systems
• Core behaviours:
• Good communicator
• Team working
• Planning and organising
• Interpersonal and intercultural sensitivity
• High degree of integrity
• Self-motivation and self-development
• Key relationships Internal:
• Mozambique Country Office staff
• Regional Office and Africa Finance team
• Global Finance Team
• External:
• Mozambique Country office Partners
• Banks
• External auditors

Benefits

• Local terms and conditions apply

Notes

• Only shortlisted applicants will be contacted
• This is a varied role, please read the full job description for further details
• To apply for this exciting new opportunity, please complete an application via our recruitment portal following the ‘Apply Here’ link above. We are particularly interested in learning of your motivations for applying
• We anticipate that interviews, to include an Excel assessment, will take place in late January/ early February 2022
• As an equal opportunity employer, we actively encourage applications from all sections of the community
• Sightsavers is a Disability Confident Leader and qualified people living with a disability are particularly encouraged to apply