The United Nations World Food Programme (WFP) in Mozambique wishes to recruit qualified and experienced Mozambican nationals for the role of Finance Assistant, to be based in Maputo.
Duties
Under the direct supervision of the National Finance Officer and overall supervision of Head of finance, the incumbent will perform the following duties:
- Extract and input data from various sources in financial or accounting systems
- Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere in the Programme
- Prepare bank reconciliations and conduct analysis of general ledger accounts
- Assist in the preparation of the payroll by executing validity checks on monthly payroll results
- Maintain proper control over various financial records such as commitments and expenditures against budgeted amounts; initiate actions related to the following: general financial information, and travel payments, and procurement transactions
- Verify vendor claims for accuracy and conformance with WFP finance rules and regulations; perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered; and ensure timely recording and processing of vendor invoices in the Programme’s information system
- Monitor vendor advances and other receivables and ensure timely clearance of vendor outstanding items, taking corrective follow up actions where required
- Prepare necessary receipt and journal vouchers
- Draft routine correspondence related to the unit’s work and type a variety of material such as correspondence, reports and papers
- Provide information related to financial transactions including calculation of personal entitlements and pro rata
- Assist in the preparation of budget, accounting, financial reports, statistical reports and other reports as required
- Provide assistance to all staff services such as travel, expense claims, document retrieval, etc
- Perform other related duties as required
Requisites
Education
- A 3-year post secondary school diploma in administration, management, accounting or finance
- Undergraduate degree in Accounting, Finance, Business or Public Administration, Management or related fields would be an asset
Experience
- At least 2 years of professional experience in Accounts, Administration, Management, and audit or closely related fields
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of database packages are required
- Working experience in web based ERP financial systems (i.e. SAP, PeopleSoft, Oracle, etc) would be an added value
- Knowledge of IPSAS is desirable
Essential skills
- Organizational skills and ability to work with minimum supervision and have sound judgment
- Excellent communications skills, including good drafting ability in both English and Portuguese
- Ability to maintain effective work relationships with clients and staff within the office and service providers
Language
- Fluency in English and Portuguese is required
Notes
- WFP regrets its inability to respond individually to each applicant. Only shortlisted and recommended candidates will be contacted
- WFP will not return submitted documents. Applicants are therefore advised to submit only copies of requested documents
How to Apply
1. Documentation
- Letter of application
- Detailed and updated CV
- Copies of university or college certificates
- Copy of the identification card
- Three references with their names, title and contact details (physical address, email address and cell number)
2. Application
- Submit your Documentation in a sealed envelope marked "Confidential" with the Vacancy Number "07/2014" to the following address: WFP Representative and Country Director - World Food Programme - 1302, Zimbabwe Avenue - Maputo