Finance Coordinator

Description

• Right To Play is an International Non-Governmental Organization with the mission of Educating, Protecting and Empowering children and young people and helping them overcome adversity in underprivileged communities through the transformative power of play and sport. In partnership with Gorongosa Restoration Project, Right To Play will be working with the communities through our Play-Based learning approach aiming at contributing to positively impact in the lives of young women and children of the communities
• The Right To Play office in Mozambique is looking for four (4) qualified candidate to join a team of professionals as Finance Coordinator of the Sustainable Livelihood Development Program, in the buffer zone of the Gorongosa National Park, for the districts of Gorongosa, Dondo, Nhamatanda, Cheringoma, Muanza and Maringue, in Sofala Province
• With a shared passion for our mission, our Culture Code guides how we act and interact based on five core pillars:
• Accept Everyone – Be intentional about inclusion
• Make Things Happen – Seek opportunities to lead and innovate
• Display Courage – Act with integrity
• Demonstrate Care – Look after yourself and one another
• Be Playful – Have fun at work
• Please visit our website to learn more about who we are and what we do, and watch this video to find out about the five pillars of our Culture Code
• The Finance Coordinator reports directly to the Finance Manager (FM) or Finance Officer (FO) and technically to the Regional Finance Director on Finance related functions. The incumbent is responsible for providing supports to the FM/FO in financial administration tasks such as data entry, processing transactions, ensuring all transaction supporting documents are complete and properly filed and reconciling bank accounts entries.
• Guard - Varies, where applicable
• Cleaner-  Varies, where applicable
• The incumbent deals with the country staff specially Field Facilitators regarding advances. He/she is expected to provide advice to the country staff in this regard

Duties

• In accordance with Right To Play (RTP) approved policies and procedures, the incumbent:

Accounting - 65%

• Performs three-way match in comparing invoice with purchase order and goods received note before processing any payment
• Ensures that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment
• Reviews transaction-supporting documents to ensure that all are complete and filed accordingly
• Ensures that all payments are made on time
• Follows up on bank transactions to ensure all are processed; files hardcopies and generates reports
• Posts all financial transactions into the RTP Daily Expenses Log (DEL) and then imports all data to the accounting management system
• Produces monthly bank reconciliation statements and consolidates these in hard copy for review by the FM/FO
• Oversees the management of petty cash in the country including bookkeeping
• Reviews all petty cash expenditures and replenishment requests when two-thirds of the money is spent
• Responsible for budget follow up and the correct used of all the donor codes
• Responsible for filling all financial documentation for cash and expense management for the duty station
• Assists in cash planning and forecast for the duty station. Do regular surprise cash counts from CO cashier, where applicable
• Responsible for elaboration, maintenance, and reconciliation of cashbooks
• Provides financial reports and forecasts

Financial implementation and management - 20%

• Implementation of an appropriate accounting system and sound finance function.
• Produces and presents regular financial and written finance reports.
• Provides assistance in preparing year-end accounts in line with regulatory requirements ready for audit
• Updates financial modelling as we expand potential areas of grant, traded, social investment and other forms of incomes
• Leads on the maintenance of financial elements of RTP risk register
• Ensures that an appropriate financial policy and procedures framework is in place to guide the Organisation's financial decision making
• Ensures restricted funding is ring-fenced and complies with grant conditions
• Ensures the Organization complies with the financial requirements of the Donors
• Assists with preparing budgets for funding application
• Supports FM/FO on staff trainings on RTP rulers, policies and procedures and donor requirements
• Supports partners on compliance matters and ensure timely submission of reports that are accurate and complete
• Supports FM/FO to ensure that partners are aware and adhering to partnership manuals procedures
• Maintains and tracks cash/salary advances in coordination with HR and ensure all amounts are reconciled and liquidated

 Team management and supervision - 10%

• Provides clear expectations to the direct reporting team ensures that they are familiar with the roles and responsibilities within their individual job profiles
• Provides the necessary guidance and coaches to the team and carries out regular performance appraisal accordingly
• Performs other duties as assigned 5%

Requisites

• The incumbent is expected to come up with a weekly plan in line with the country work plan. However, the incumbent is expected to respond to urgent matters as directed by the supervisor
• Minimum Qualifications (Must Have):
• Bachelor's degree in Accounting, Finance, Business Administration or related discipline
• 3 years’ experience in accounting or grant management
• Ability to work independently with little supervision
• Ability to work well under pressure and deadline
• Integrity and details focused
• Ability to multitask and work within deadlines
• Good analytical skill
• Ability to work with staff at all levels
• Proficiency in use of Microsoft applications, including Excel and Word
• Good skill at using financial software applications
• Skilled in maintaining documentation
• Good written and oral communication skills
• Good knowledge of accounting and Human Resources practice, policies and procedures
• Fluency in spoken and written English. French is also required in Francophone countries.
• Previous work experience with an l/NGO
• Problem Solving: The incumbent is expected to deal with day to day work issues independently. Seeks guidance from the FM/FO when dealing with unusual situations
• Financial Impact: Failing to submit accurate and timely financial reports will have negative impact on the financial aspect of RTP in the country of operation. The incumbent is accountable for the quality and accuracy of data imputed into the financial system
• Information Management: The incumbent is expected to keep information, records, data and files in safe place and share the information only with the authorized level
• Continuous Improvement: The incumbent is expected to introduce improvement to the work process and help others using the improved process
• Relationship Management: The incumbent expected to enhance relationships with all staff in the country office. The incumbent is expected to maintain good relationships with counterparts in the banks and insurance providers
• Internal: Administration and Finance Manager, Finance Officer, Country Director, other country staff and Regional Finance Director
• External: Partners, IT services provider and insurance providers
• Physical Environment And Effort: The incumbent will be working in an office environment for the majority of the time
• Sensory Demands: The incumbent’s job requires concentration and accuracy especially when dealing with financial data
• Mental Demands: The job requires attention to deadlines

Job Contributions/Impact

• Problem Solving: The incumbent is expected to solve problems related to training and capacity building and come up with creative solutions. He/she also is expected to share the creative solutions with others and incorporate them in the training material
• Financial Impact : The incumbent is expected to take good care of training material and equipment. Failure to recommend/choose a suitable training provider will also have financial impact
• Information Management: The incumbent is expected to develop training materials and share with the trainers and other team members. The incumbent is also expected to keep all materials in a secure place that is accessible to all
• Continuous Improvement: The incumbent is expected to improve training materials and develop new ideas/ ways of training. In addition, he/she is expected to help the implementation partners’ Trainers to improve their facilitation skills
• Relationship Management: The incumbent is expected to establish and maintain a good working relationship with the country staff as well as other Capability Building Officers
• Internal: Project Manager, Education Specialist, Program Manager, Training Officer, Monitoring, Evaluation and Learning Specialist, other Country staff and other Capability Building Officers
• External: Project implementation partners
• Physical Environment And Effort: The incumbent is expected to work in office environment. The job involves a significant amount of standing especially when providing training
• Sensory Demands: The incumbent is expected to work with people, listen to them and respond to their training needs using several sensors
• Mental Demands: The incumbent’s job involves providing feedback to the implementing partners and ensuring that trainers working with community know their rights and responsibilities which may cause some level of stress
• Additional Job-Related Conditions: The incumbent’s job involves travel to the project locations

Notes

• While we thank all applicants for their interest, only those selected for interviews will be contacted. Shortlisting of applications will begin immediately, and interviews may be held before the closing date
• Right To Play provides equal employment opportunities to employees regardless of their gender, race, religion, age, disability, sexual orientation, or marital status. We offer a family-friendly environment that allows for flexible work arrangements to support staff diversity and ensure a healthy work-life balance
• We are a child-cantered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. The successful candidate will be required to provide a satisfactory police record check as a condition of employment
• We are a child-cantered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. The successful candidate will be required to provide a satisfactory police record check as a condition of employment

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae

2. Application

• Send your Documentation via email to info_mozambique@righttoplay.com with the Subject line “Finance Coordinator”