Finance Manager (m/f)

Description

• Right To Play is an International Non-Governmental Organization with the mission of Educating, Protecting and Empowering children and young people and helping them overcome adversity in underprivileged communities through the transformative power of games and sport. To this end it supports children to overcome challenges related to poverty, discrimination, gender-based violence, premature marriages, abuse of educational rights, illiteracy, and inequality
• The Right To Play office in Mozambique is looking for a qualified candidate to join a team of professionals, as Finance Manager for its Country Office, in Maputo
• With a shared passion for our mission, our Culture Code guides how we act and interact based on five core pillars:
• Accept Everyone – Be intentional about inclusion
• Make Things Happen – Seek opportunities to lead and innovate
• Display Courage – Act with integrity
• Demonstrate Care – Look after yourself and one another
• Be Playful – Have fun at work
• Please visit our website to learn more about who we are and what we do, and watch this video to find out about the five pillars of our Culture Code
• The Finance Manager reports directly to the Country Director (CD) and has functional reporting lines to the Global Field Finance Director (GFFD) or Field Finance Senior Manager (FFSM) where applicable. The incumbent is responsible for the proper implementation of financial procedures in all Right To Play programs in the country of operation. The incumbent is responsible for overseeing and maintaining effective and efficient accounting and financial records, ensuring timely and accurate financial reports, practicing sound financial and cash flow management practices, and ensuring internal controls compliance for the offices in the country of operations such as cash management, payroll, financial disbursements, and ledgers
• Job title Number of Employees per - Job Title
• Finance Coordinators - 4
• Finance Officer - 1
• Job title - Number of Employees/Volunteers per Job Title
• The incumbent is expected to provide advice and guidance to the CD and country team in regard to the financial aspects of their jobs including preparing budgets, analyzing office and grant cash flow positions and ensuring compliance with the financial procedures of Right To Play. In addition, the incumbent is expected to provide guidance and support to partners to ensure compliance with Right To Play financial policies

Duties

• In accordance with RTP approved policies and procedures, the incumbent performs to contribute to deliverables as follows:

Grants management - 30%

• Supports projects’ funding proposals assists with budgets, reviews proposals, assesses the grant proposal finance reporting requirements and provides supporting documents
• Ensures complete documentation of funding awards
• Works with program staff to prepare grant budgets to support new proposals or realignments ensuring adequate coverage of country operating costs and Regional Office and HQ direct and indirect costs as per RTP guidelines
• Manages the grant tracking file and systems to ensure timely invoicing, periodic reporting and closing of grants to fulfil obligations contained in grant agreements
• Works with Program Managers to comply with funder’s terms and conditions, monitor spending and deliverables
• Monitors project support to ensure consistent compliance with the terms of grant agreements, including financial management and compliance with donor’s regulations

Financial accounting and reporting - 20%

• Documents and maintains complete and accurate supporting information for all financial transactions
• Oversees the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll
• Analyses all financial transactions and preparation of journal entries for accrual, prepayments, corrections, and adjustments
• Prepares and reviews country balance sheet monthly and submits to Regional Office
• Provides accurate and timely reporting on the financial activity of individual projects
• Ensures accurate and timely financial statements are prepared in accordance with contract agreements with funders
• Stays abreast on program priorities and their financial implications and makes field trips at least on a quarterly basis to conduct audit spot checks
• Coordinates and supports annual external organizational audits and grant audits
• Develops schedules, performs, or supervises the completion of country internal control audits, and initiates actions necessary to correct internal control weaknesses

Planning. Budgeting and forecasting - 15%

• Supports the program team in preparation of detailed activity-based program and operational budgets for Grants
• Supports the CD in preparation of annual country office operating budgets, and bi-annual forecasts
• Supports the Program Manager (PM) liaising with Projects and partners in the process of budget reviews, analysis, and use of standardised templates
• Assists the CD and the PM with the preparation of budgets for funding applications
• Identifies any shortfalls in shared costs budget coverage and ensures new budgets cover the appropriate percentage of shared costs and reviews of unrestricted funding versus approved allocation and advise the CD & PM on the most efficient cost recovery methods and techniques in line with the organizational policy
• Monitors and reviews budgets to support financial stability, ongoing project viability, and consistency with agreed technical plans and actual implementation. Provides strategic direction regarding the annual work plan, budget, and changes to project plans, ensuring the cost efficiency and value-for-money over the life of the project
• Reviews actual vs. forecasted budget financial results with the Programs Team to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required

Team management and capacity building - 10%

• Develops and implements a training program to ensure staff development and minimize RTP’s exposure when staff are absent or depart for the country’s staff including partners to ensure everyone’s understanding of budgetary components and financial compliance requirements of the project/organization
• Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff
• Leads the Finance Team and logistics (where applicable), monitors performance of direct reports, assesses the performance gaps in his/her direct reports and provides timely feedback, recommends to management the needed ongoing support and appropriate training and development to close the gaps
• Sets performance objectives and developing action plans with direct reports to achieve goals.
• Oversees training and technical support to country program, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control
• Provides ongoing support and coaching to strengthen the finance team’s performance towards serving stakeholders’ needs. This will include support visits where necessary

RTP Financial guidelines, procedures, and policies - 5%

• Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements
• Closely monitors all financial activities and keeps the DAFBA/DMEAF advised of all situations which have the potential for a negative impact on internal controls or financial performance
• Complies and keeps abreast with all organizational policies, procedures, and guidelines and internal controls framework

Payroll management - 5%

• Ensures that all statutory requirements of the organization are met including but not limited to Charitable Status, Withholding Payments, Income Tax, Social Security and VAT
• Oversees all payroll functions to ensure that employees are paid in a timely and accurate manner and issues pay slips
• Ensures accurate and timely monthly payroll preparation process as well as quarterly and annual payroll reconciliations
• Ensures all employees have submitted correct and signed timesheets as per the approved level of Effort percentages

Management of cash and bank transactions - 5%

• Supervises the preparation of Cash Transfer Requests to HQ through the Regional Office and ensures that appropriate balances are maintained to facilitate grant implementation
• Oversees the daily cash/bank management of financial transactions
• Oversees all the incoming wires from HQ/Donors
• Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations
• Monitors petty cash accounts including the spot checking of balances and payments
• Designs, implements, and monitors systems and procedures to maintain accurate up-to-date forecasts of cash requirements for meeting future spending, including commitments entered and which obligate RTP to future spending
• Supervises the collection and recoverability of contractual, project partner activity advances, staff activity and travel advances and other receivables

Administrative and logistics functions - 5%

• Ensures proper purchase related templates are used, all purchases are correctly analysed, and adequate supporting documents are well maintained as per the checklist and aligned with Policies
• Ensures proper travel related templates are used, travel related data are properly reviewed and analysed and adequate supporting documents are well maintained as per the Policies
• Oversees the protection of the country’s assets (inventory and fixed assets) through the enforcement of internal control policies and procedures by ensuring that the Fixed Assets and Inventory registers are in place and updated bi-annually and reported to RO office
• Ensures all expenses are authorized and approved in line within Field Authorization Policy
• Oversees the administration and Logistics functions (where applicable) to ensure compliance with RTP and donor procurement procedures
• Performs other duties as assigned - 5%

Requisites

• The incumbent is expected to set goals, discuss them with the CD and plan the work accordingly. He/she is expected to participate in the strategic planning for the county and support the team in setting their own goals and planning their own work
• Minimum Qualifications (Must Have)
• A Master’s degree or equivalent in business administration, finance, accounting or related discipline.
• Minimum of 5 years of progressively-responsible related experience in all aspects of accounting for non-profit
• Five years or more experience in handling the local/international grants and grant financial reports
• CPA, ACCA or CMA or other related designations
• Ability to plan and implement work plan with minimum supervision
• Good networking and interpersonal skills
• Ability to work with large data with attention to details
• Ability to work efficiently under pressure to meet tight deadlines
• Excellent communication and reporting skills
• Strong analytical abilities and ability to prepare concise and informative financial reports
• Excellent reporting skills
• Good professional verbal and written communication skills
• Ability to work as part of a culturally diverse team
• Leadership and management skills
• Results oriented and committed to accountability
• Advanced knowledge in the use of financial software applications. MS Excel, MS Word, MS PowerPoint required
• Fluency in written and spoken Portuguese and English languages
• Knowledge of SAGE accounting software
• Superior bookkeeping skills
• Experience managing a direct report
• Experience in budgetary management, forecasting and financial control

Job Contributions/Impact

• Problem-Solvingving: The incumbent is expected to solve problems and come up with creative solutions. He/she is also expected to share these solutions with respective staff
• Financial Impact: The incumbent is expected to provide financial advice to the CD for monitoring financial reports to ensure that country expenses are within budget. He/she is expected to follow proper procedures as outlined in the respective country’s employment laws when recruiting and selecting candidates. Failure to abide by these laws or select suitable candidates could have significant financial implications on the country budget
• Information Management: The incumbent is expected to regularly generate important financial reports. The incumbent is also expected to keep all financial and employee information confidential and in a safe place and to share all data with the CD. He/she is also expected to share lessons learned and creative ideas with other finance officers
• Continuous Improvement: The incumbent is expected to introduce improvements to the financial processes including budget management
• Relationship Management: The incumbent is expected to establish and maintain good working relationships with the country staff as well as regional staff. He/she is also expected to build relationships with partners, government officials and service providers

Contacts/Key Relationships

• Internal: Country Director, Program Manager, Training Officer, Logistics Officer/Assistant/Coordinator, other country staff, Director, Regional Finance and other Finance Officers, Regional HR Manager and HQ finance team
• External: Partners, government officials (including tax authorities), auditors, banks and service providers or suppliers

Working Conditions

• Physical Environment and Effort: The incumbent is expected to work in an office environment. The job involves high amount of sitting especially when working with financial data
• Sensory Demands: The incumbent is expected to work with data and information with a high level of accuracy
• Mental Demands: The incumbent’s job involves meeting deadlines which may cause high levels of stress

Notes

• Working conditions are generally agreeable with no specific exposure to unpleasant or potentially hazardous conditions in the work environment. The incumbent may be required to travel to areas of hardship in the country of operation. Frequent travel outside the country may be required
• While we thank all applicants for their interest, only those selected for interviews will be contacted. Shortlisting of applications will begin immediately, and interviews may be held before the closing date
• Right To Play provides equal employment opportunities to employees regardless of their gender, race, religion, age, disability, sexual orientation, or marital status. We offer a family-friendly environment that allows for flexible work arrangements to support staff diversity and ensure a healthy work-life balance
• We are a child-cantered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. The successful candidate will be required to provide a satisfactory police record check as a condition of employment
• We are a child-cantered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. The successful candidate will be required to provide a satisfactory police record check as a condition of employment