Under the guidance and supervision of the Deputy Country Director and direct supervisor, the HR Associate ensures execution of transparent and efficient HR services in CO. The HR Associate promotes a collaborative, client-oriented approach and supports to the maintenance of high staff morale.
The HR Associate can supervise clerical and support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex HR-related issues and information exchange.
Duties
Summary of Key Functions
- Administration and implementation of HR strategies and policies
- Provision of HR services
- Staff performance management and career development
- Conduct of UN-related surveys
- Facilitation of knowledge building and knowledge sharing
Ensures administration and implementation of HR strategies and policies focusing on achievement of the following results
- Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies
- Effective implementation of the internal control framework
- CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff
- Provision of information to the management and staff on strategies, rules and regulations
Provides HR services focusing on achievement of the following results
Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels
Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin, HR, Position Administrator and Absence Processor in Atlas
Preparation of contracts (fixed-term, SCs) and recurring Pos in Atlas. Timely follow up with Finance staff on Global payroll issues
Input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas
Maintenance of the CO staffing table
Preparation of submissions to the Compliance Review Panel (CRP)
Provision of information on benefits/entitlements to the International Staff and Experts
Maintenance of the rosters including e-rosters
- Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies
Ensures proper staff performance management and career development focusing on achievement of the following results
- Provision of background information and maintenance of the related data acting as Secretary of CRG
- Participation in preparation of Whole Office Learning plan and individual learning plans in consultation with the Senior Management, HR Analyst and Learning Manager
Ensures conduct of UN-related surveys focusing on achievement of the following results
- Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys
- Participation in the work of LSSC
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results
- Organization of trainings for the operations/ projects staff on HR issues
- Synthesis of lessons learnt and best practices in HR
- Sound contributions to knowledge networks and communities of practice
Requisites
- Secondary Education with specialized certification in HR. University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement
- 6 years of progressively responsible HR and/or administrative experience is required at the national or international level
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems
- Fluency in the UN and national language of the duty station
Notes
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.