Programme Assistant – (Relief, Recovery & Resilience Activities) – SC G/5

World Food Programme is recruiting a Programme Assistant - (Relief, Recovery & Resilience Activities) - SC G/5, to be based in Maputo, Mozambique.

Duties

• Key accountabilities (not all-inclusive, within delegated authority):
• Under the direct supervision of the Activity 3 Manager and the overall coordination of the Head of Programme, the Programme Assistant will support the implementation of all interventions implemented under the Activity 3 of the CSP. The incumbent, in close collaboration with the Emergency Response and Resilience focal points, will perform the following tasks:
• Support the revision of the partner's proposals and Field Level Agreements (FLAs) and ensure that FLA packages are duly completed and ready to be reviewed by the Cooperating Partner Committee (CPC)
• Support the preparation and consolidation of operational planning and Distribution Delivery Plans (DDP) in coordination with all required units including Sub Offices (SOs) and Logistics
• Support the organization of the Seasonal Livelihood Programming Workshops in coordination with SOs and relevant CO Units
• Support the implementation and use of the Feedback and Complain Mechanisms (FCM)
• Ensure regular communication with SOs and maintain records of all correspondences between Country Office (CO), Sub Offices (SOs), and Cooperating Partners (CPs), including but not limited to FLAs, advance requests, monthly reports, claims and payments
• Follow up with partners for the submission of monthly output and financial reports. Review of CPs’ monthly reports including financial reports to ensure that CPs’ expenditures are eligible and in line with FLAs’ budgets
• Support, in collaboration with the Monitoring and Evaluation (M&E) Unit and the SOs, the consolidation of outputs monitoring reports, including but not limited to number beneficiaries reached with gender/age breakdown, amounts transferred (food quantities and Cash Based Transfers (CBT) values), assets created
• Participate in joint activity monitoring visits with SOs to ensure that implementation plans are followed, the technical supervision is provided and NFIs are available as agreed in the FLAs
• Support the preparation of monthly reports on overall Activity 3 interventions
• Assist in representing WFP in relevant coordination platforms and maintain a strong professional relationship with relevant government institutions and/or partners
• Perform other related duties as required

Requisites

• At least At least five years of progressively responsible experience in humanitarian Interventions, the areas of rural development, social protection, and agriculture, of which three years were closely related to Emergency operations
• BA in Accounting and Audit; or technical/secondary education, preferably supplemented by technical training/diploma in an accounting related field
• Fluency in Portuguese language is essential
• Good working knowledge of English (oral and written) is desirable

Desired experiences for entry into the role:

• Sound experience in project management in food assistance, especially in relation to emergency and recovery activities
• Ability to communicate clearly both orally and in writing
• Ability to work in a team, and establish an effective working relationship with a person of different national and cultural backgrounds
• In-depth knowledge of spreadsheet software, such as Excel is required
• Experience in M&E systems, data analysis, preferably relevant to the specific area of Emergency recovery activities
• Demonstrated capacity/hands-on experience in the capacity building of field staff is desirable

Notes

• Only shortlisted applicants will be contacted
• We encourage female candidates to apply