Vaga

Programme Assistant

UN Women

UN Women is seeking a Programme Assistant, to be based in Maputo.

Duties
1. Support in the formulation of Programme Strategies
  • Collect and present background information for the preparation of effective application of RBM tools
  • Provide programme and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements
  • Assemble briefing materials and prepare power-point and other presentations for the programme unit
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers
2. Programme Management Support
  • Support the Programme Team in the implementation of the control mechanisms for development projects through monitoring of budget preparation and modifications
  • Create projects in Atlas, prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project
  • Support the Programme Team in the financial management of Programmes
  • Provide guidance to the executing agencies on routine implementation of projects, tracking use of financial resources
  • Provide necessary information for the audit of programmes/projects and support implementation of audit recommendations
  • Organize, compile and process information from donors, Regional Office, and programme team, as inputs to various databases and documents
  • Support the Programme team in the tracking and reporting on mobilized resources
3. Administrative and Financial Management Support to the Programme Unit
  • Review of Financial Reports; preparation of non-PO vouchers for development projects
  • Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas
  • Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers
  • Create requisitions in Atlas for development projects registers of goods receipt in Atlas.
  • Make budget check for requisitions, POs and vouchers
  • Prepare cost sharing, and trust fund agreements, follow up on contributions within the CO resource mobilization efforts
  • Assist in the preparation of cost-recovery bills in Atlas by elaboration and implementation of the income tracking system and follow up on cost recovery
4. Facilitation of Knowledge Building and Knowledge Sharing
  • Support synthesis of lessons learnt and best practices related to programme management
  • Support synthesis of lessons learned and best practices in programme finance
  • Sound contributions to knowledge networks and communities of practice
  • Support organization of training for the office staff and partners on programme and operations related issues
Requisites
  • Completion of post-secondary education required (Diploma in Management, Business, Public Administration or related field)
  • University degree or equivalent in Business, Public Administration, social science, gender studies, etc, would be an asset
  • Minimum of 6 years of programmatic / administrative experience preferably in a large or international corporation or organization
  • Experience in working in a computer environment using multiple office software packages, experience in ATLAS an advantage
  • Fluency in English and Portuguese is required
Notes
  • Only short listed applicants will be contacted
  • Kindly reference the source of this job post: emprego.co.mz
How to Apply
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Details

  • Entidade UN Women
  • Local
  • Categoria
  • Tags
  • Publicado 28.07.2014
  • Expira 11.08.2014
  • Partilhar Vaga
  • Reportar erro
  • Traduzir para Português

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