Duties
Under the overall guidance of the Programme Manager and direct supervisor of respective Programme Officers, the Programme Associate will ensure effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.
The Programme Associate leads the support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.
Summary of Key Functions:
- Support to formulation of programme strategies and implementation of the Country Programme Action Plan
- Support to management of the CO programme
- Administrative support to the Programme Unit
- Support to resource mobilization
- Facilitation of knowledge building and knowledge sharing
Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:
- Collection, analysis and presentation of background information for preparation of DRR/CCA, Demining, UNDAF, CPAP, effective application of RBM tools and establishment of management targets (BSC)
- Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements
Provides effective support to management of the CO programme focusing on the achievement of the following results:
- Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project
- Keeps up-dated knowledge as to changes in UNDP programme, project budgeting and accounting
- Provision of guidance to the executing agencies on routine implementation of projects, budgeting/accounting rules and procedures
- Support the PO to compile regular reports on programme delivery and resource allocation to facilitate the M&E coordination
- Presentation of information for audit of NEX projects, supports implementation of audit recommendations
Provides administrative support to the Programme Unit focusing on achievement of the following results:
- Review of NEX projects Financial Reports; preparation of non-PO vouchers for development projects
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas
- Proposes and develops automated solutions regarding financial and, particularly, project budget monitoring
- Ad-hoc data entry for the construction of interim what-if scenarios, production of information on year-to-date amounts of UNDP ISS, GMS and ASLs exposure and control of balances of UNDP Support Cost ref. TTFs and CO-Finance funding
- Produces and analyses finance managerial information such as: programme and project financial reports, including analysis of income, expenditure
- Monitors and updates financial data relating to the Budget Allotments. Supports that all required HQ’s reports are provided on a timely basis and issues all required reports and project delivery reports
- Responsible for financial analysis and clearance of project budget and revision proposals within Atlas system
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers
- Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas
- Making budget check for requisitions, POs and vouchers
Supports resource mobilization focusing on achievement of the following results:
- Analysis of information on donors, preparation of donor’s profile
- Track and reporting on mobilized resources
- Review of contributions agreement, managing contributions in Atlas
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff on programme
- Synthesis of lessons learnt and best practices in programme
- Sound contributions to knowledge networks and communities of practice
Requisites
- Secondary Education, preferably with specialized certification in Accounting and Finance
- University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement
- 6 years of progressively responsible administrative or programme experience is required at the national or international level
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems
- Fluency in English and language of the duty station
Notes
We are committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.