Programme Associate (Youth, Gender and Population & Development) (m/f)

Description

• Under the overall guidance of the Representative and the Deputy Resident, and the direct supervision of the Youth Programme Specialist, team leader, the Program Associate supports the Youth, gender and P&D programmes. S/he works in close collaboration with the Programme Specialists and Analysts in the team and with the Operations Unit in the Country Office to ensure effective and efficient programme implementation of the country programme

Duties

• The Programme Associate would be responsible for:
• Effective Support to the Preparation, Implementation and Monitoring of the Country Programme
• Participate in the preparation of the CO programme and project proposals by compiling and analyzing information in the subject areas of UNFPA assistance, compiling project documents and work plans and preparing tables and statistical data
• In coordination with assigned programme staff, guide the routine implementation of assigned projects, coordinating delivery of project inputs and ensuring the participation of relevant stakeholders
• Ensure consolidation of team plans: leave and travel plans ahead of CO plan as well as main event plan and organization
• Maintain and update project files of assigned programme staff, including Annual Workplans signed, revised and project progress reports, and budgets in compliance with corporate guidelines, including lesson learned, evaluations and studies
• Monitor and report on core and non-core expenditures by implementing partners
• Consolidate and maintain the inventory of pipeline projects for submission to donors for co-financing
• In collaboration with assigned programme staff, operations and assigned implementing partners, assist in financial and substantive monitoring and evaluation of programme activities, identifying any operational and financial problems, and contributing to the development of solutions
• Assist in the organization, recording and reporting (minute writing, and participants list) of periodic coordination meetings. Ensure timely schedule, invitations and confirmations are done Support the registration of new projects in Atlas, raise/process requisitions in Atlas, and ensure timely follow-up of requests for direct payment to suppliers or advance of funds to projects in accordance with the procedures and approved work plans. Assist in the planning, organization, and duly reporting (back to office reports) of all team travelling. Ensure timely schedule, bookings and confirmations are done
• Ensure that partners submit FACE and Forms C on time, in correct format and both narrative an financial
• Assist in conducting assessments of programme performance to identify success factors and compile a list of best practices
• Effectively support evaluation of programme activities: establishing and implementing mechanisms to systematically assess the achievement of results, undertake periodic field visits, participate in review meetings and prepare regular inputs to status and progress reports
• Contributing to HACT assurance activities in regard with assigned implementing partners
• Participate in training and guiding of assigned implementing partners, project personnel and programme staff on national execution and programme policies and procedures
• Support implementation of audit and evaluation recommendations
• Translate working documents from Portuguese to English and vice versa as required

Research and Knowledge Management Sharing

• Assist in the creation of substantive knowledge relevant to a specific programme area through research, synthesizing and documenting findings and lessons learned, success stories and best practices, strategies and approaches of the CO, and drafting relevant materials for dissemination
• Maintaining the programme filing, archiving and e-archiving systems, as well as uploading to the CO intranet and maintaining the relevant sections

Programme Finance and Operational Support

• Initiate procurement request for the projects and the team, as assigned by his/her supervisor, ensuring compliance with UNFPA procurement procedures
• Generate financial and programmatic Atlas and Cognos reports for the country programme as required
• Perform General User or Buyer roles in Atlas for projects
• Ensure that payment requests related to assigned programme staff are channeled to the relevant operations staff
• Others: Support to Advocacy and Implementation of the CO’s resource mobilization strategy by compiling and synthesizing relevant background materials for use in discussions and public events
• Act as a back-up on selected functions to other Programme Associates during their absence
• Carry out any other duties as may be required by the supervisor

Requisites

• Completed Secondary Level Education required. First level university degree in business/public administration, finance, economics or relevant social science discipline desirable
• Six years of relevant experience in programme planning, monitoring and data support systems and in financial management in private, national and/or international organizations
• Proficiency in current office software applications and a good basic knowledge of finances and mastery of a series of financial and spreadsheet software
• Previous experience in the UN is an asset
• Good knowledge of ERP, PeopleSoft or other web-based integrated system required
• Good writing and communication skills
• Fluency in oral and written English and Portuguese languages is required

Notes

• Only shortlisted applicants will be contacted