Project Manager

CISM is recruiting a Project Manager, to be based in Manhica/Maputo, Mozambique.

Duties

• Initiation:
• With principal investigator, will analyze the project’s need or requirements
• Reviewing the current operations and resources
• Analyzing stakeholder and facilitating their approach
• Exploring new funding/collaboration opportunities
• Collaborating with advocacy and communication departments
  Planning
• Developing or supporting development of project description and budget
• Developing or supporting development of project governance structures
• Developing or supporting development of contractual agreements
• Developing or supporting development of a project team
• Ensuring the milestones and timelines are defined and approved
• Processing necessary approvals by the applicable internal and/or external committees (e.g. Ethics Committees, Scientific Boards, etc)
• Ensuring the timely and formal project application with full and accurate information as determined by the call’s requirements
• Execution & Monitoring:
• Ensuring that project activities are implemented according to project objectives, timelines and resources
• Monitoring the project progress and ensure timely decision making
• Monitoring the adherence to the applicable SOPs and guidelines, legal frameworks, written procedures and agreements with the funders/sponsor
• Ensuring a proper filing (hard copies or electronic documentation) of all project related documents
• Team and Line Management:
• Organizing team meetings and training, if applicable
• Recruitment, training and support of project staff (as applicable)
• Delegating specific tasks and responsibilities to the project staff
• Liaising with external subcontracted services (if applicable), develop relevant agreements/contracts for the services to be provided, as well as ensuring management of these contractors according to the project requirements
• Carrying out a performance evaluation of project team members, if applicable, and sharing the results with the Principal Investigator as well as the Human Resources department
• Communications, Partnerships and Reporting:
• Reporting on project to funding bodies and the Principal Investigator
• Ensuring timely reporting and appropriate dissemination internally and to stakeholders and project partners
• Serving as focal point for internal and external communication, maintaining contacts with funders, stakeholders, providers, etc
• Organizing and documenting regular project meetings (teleconferences and face-to-face), including developing agenda, minutes and action items
• Coordinating with advocacy department and ensure advocacy at technical level
• Coordinating with communication department and ensure communication and dissemination at technical level
• Participating in publications and oral presentations
• Driving internal synergies with other projects within the institution
  Budget Accountability and Invoicing
• Overseeing budget management and procurement
• Overseeing/assessing the Principal Investigator on spending such that resources are available for project activities
• Identifying critical issues and budget needs
• Assuring appropriate and timely allocation of resources necessary to achieve objectives
• Developing or supporting development of financial reports, with special attention on financial justification of activities done
• Closing & Evaluation:
• Promoting the timely finalization of all activities across all of the process groups to formally close the project or a project phase
• Closing each contract applicable to the project or project phase
• Ensuring the financial closing of the project budget and account, if applicable
• Enabling the formal acceptance of the project by presenting timely and accurate final reports and agreed deliverables
• Ensuring the administrative closing by archiving of the files
• Documenting lessons learned and assessing the staff performance
• Collaborating with the dissemination of results and outcomes

Requisites

• University degree (equal to 4 years of college) or equivalent
• Proven experience in project management in areas of biomedical research or health
• Excellent command of English is required. Portuguese skills will be advantage
• Excellent computer skills: MS Word, Excel, PowerPoint, e-mail management software, Web content management tools
• Experience in project and team management and in the biomedical research or health related
• Experience in international working context is required
• Strong organizational skills for multi-tasking daily work, used to work in a goal-oriented approach, and strong attention to detail
• Team player with the ability to work independently without supervision
• Critical thinking and problem solving skills, able to anticipate and to redefine strategies if necessary
• Good people management skills and strong communicator with the ability to set clear performance oriented objectives
• Ability to lead and to encourage a team
• Strong interpersonal skills
• Objective and diplomatic approach towards internal and external collaborators, with the ability to negotiate and set fair agreements
• Ability to adapt to changing situations focusing on the needs, goals and priorities of the project and the organization
• Willingness to travel occasionally at international level
• Ability to work in a dynamic and multi-cultural environment

Notes

• Only short listed applicants will be contacted