The United Nations World Food Programme (WFP) in Mozambique wishes to recruit qualified and experienced Mozambican nationals for the role of Senior Procurement Assistant, to be based in Maputo.
Duties
Under the direct supervision of the Procurement Officer, the incumbent will perform the following duties:
- Receive and analyze requests for procurement of goods, services from other units, field offices, etc
- Evaluate, develop, and recommend procedures. Participate in discussions on new/revised procedures and practices; interpret and assess the impact of changes and make recommendations on follow up actions
- Prepare statistical tables and standard reports
- Draft or prepare correspondence to respond to enquiries in respect to relevant financial matters; review correspondence drafted by other assistants prior to clearance by Officer or Chief, as appropriate
- Analyze, control and maintain data from various sources in procurement systems and take corrective action as necessary
- Determine the solicitation methods to be applied and preparing the appropriate solicitation documents as per WFP’s procurement rules (i.e. request for quotation, request for proposals, invitation to bid, invitation to tenders, etc.)
- Prepare financial and technical comparative statements plus evaluation of technical compliance with specifications / requirements
- Procurement Focal Person at Formal Evaluation Panel meetings
- Convene PCC meetings and act as a presenter in the absence of the Procurement officer
- Prepare contracts and long term agreements, for services and non-food items for revision by Senior Administration Assistant
- Prepare Purchase orders and contracts for review by the Procurement Officer
- Monitor contract performance and follow up with suppliers in consultation with the requesting units
- Respond to queries regarding procurement data, both internal and external
- Represents the Procurement Unit in Various meetings i.e. meeting with vendors/ suppliers etc
- Train new staff members joining the unit on WFP Procurement policies
- Source local and international markets for availability of required items/services by requesting units
- Any other duties as may be assigned from time to time
Requisites
Education
- A 3-year post secondary school diploma in administration, management, accounting or finance
- Undergraduate degree in Accounting, Finance, Business or Public Administration, Management or related fields would be an asset
Experience
- At least 3 years of professional experience in Accounts, Administration, Management, and Audit or closely related fields
- Relevant experience with NGOs, international organizations or bilateral development agencies would be an asset
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of database packages are required
- Working experience in web based ERP financial systems (i.e. SAP, PeopleSoft, Oracle, etc) would be an added value
- Knowledge of IPSAS is desirable
- Excellent drafting ability in both English and Portuguese
Language
- Fluency in Portuguese and both oral and written communication in English
Notes
- WFP regrets its inability to respond individually to each applicant. Only shortlisted and recommended candidates will be contacted
- WFP will not return submitted documents. Applicants are therefore advised to submit only copies of requested documents
How to Apply
1. Documentation
- Letter of application
- Detailed and updated CV
- Copies of university or college certificates
- Copy of the identification card
- Three references with their names, title and contact details (physical address, email address and cell number)
2. Application
- Submit your Documentation in a sealed envelope marked "Confidential" with the Vacancy Number "09/2014" to the following address: WFP Representative and Country Director - World Food Programme - 1302, Zimbabwe Avenue - Maputo