Site Administrative Assistant (m/f)

Duties

• Co-ordinate logistics for all visits (including management, VIP, government, vendors & contractors)
• Set up and allocate offices for visitors
• Maintain project personnel onboard (POB) spreadsheet, assist in the update of camp bedding plans and site office plans
• Maintain rotation schedule and assist rotation planning
• Co-ordinate vehicles/transport and driver requirements for visitors
• Manage timesheet signatures collection and distribution
• Team building functions coordination
• Some translation from Portuguese to English may be required
• Assist with the preparation and distribution of daily, weekly and monthly field reports
• Provide administrative support to the office, including organizing and facilitating internal meetings, drafting the agenda, and writing minutes
• Control of entry, exit, forward and file letters and other documents
• Maintain and organize department and project files
• Other administrative or supporting tasks as assigned

Requisites

• High school Diploma or degree in relevant field
• Minimum of three (3) year’s relevant logistics and administrative experience within the oil and gas industry
• Experience in providing logistics and administrative support to a large group in a multi-national projects
• Demonstrated ability to perform as a key support of a high performing work team in a multi-cultural environment
• Ability to handle many complex issues concurrently
• Proven ability to assess, prioritize and respond to urgent situations on a timely basis
• Must be able to work in remote locations within a multicultural workforce
• Office manager skills
• Fluent in English and Portuguese
• Good knowledge of Microsoft office especially MS word and MS excel
• Be familiar and aware of HSE practices
• Must be motivated and able to work with minimum supervision

Notes

• Only shortlisted applicants will be contacted