Travel Assistant

USAID is recruiting a Travel Assistant, to be based in Maputo.

Duties

• The incumbent is responsible to provide a full range of travel services including developing, organizing, and managing Mission travel requirements through a travel agency
• Providing advice to Mission staff on US Government travel rules and regulations covering all aspects of travel, including on-going changes that may affect staff travel
• Preparation and submission of Travel Authorizations (TAs)
• Preparation of weekly travel schedules for pick-up and drop-off times
• Coordination for temporary accommodations for TDY (Temporary Duty)visitors; and ensuring all travel related files contain up to date information

Requisites

• Mozambican Nationality
• Completion of High School
• A minimum of three years of progressively responsible experience in travel, administrative/office management or related field
• Good working knowledge of English and Portuguese speaking, reading and writing language skills
• Good working knowledge of airline travel schedules/codes and language
• Detailed knowledge of all immigration regulations, including laws ruling diplomats
• The incumbent should be able to quickly become familiar with US Government Travel Regulations, the organization, its functions, personnel and practices of the activities/staff to which service is provided
• Must be able to work independently, and be able to work closely with all Mission staff and effectively explain procedures and requirements tactfully while gaining their cooperation and understanding
• Ability to use computers and standard software programs used by the USG and the ability to operate standard office equipment such as scanners, copiers and fax machines
• Proficiency in the use of the Internet and E-mail

Notes

• Only short listed applicants will be contacted