Updated on 02 December 2024
Summary
Office and other general Work Render general clerical support services Liase with internal and external stakeholders in relation to procurement of goods and services Receive and issue stationery stock to users. Obtain quotations and complete procurement forms for the purchasing of office items. Maintain a positive attitude and respond openly to feedback. Keep and maintain attendance register of the component. Capture and retrieve data correspondence. Regular updating registers and statics Capture and update expenditure of the component Provide personnel administration clerical support. Handling telephonic and walk inn queries from users, bidders and public. Conducting work quality control, conducting formal disciplinary procedure, and performance management Records minutes and communicate to relevant role players, follow-up on progress made. Relief secretary to offer Acceptance Committee of District Capture confidential information. Compare data entered with source documents and make necessary corrections to information entered. Perform regular data backups. Receiving Requisitions and Advertise on EPS Receive requisition for service. Check if the requisition is signed by member and stamp by supervisor. Monitor requisitions in the Supply Chain Check if requisition is on business plan/procurement plan of unit. Draw up specification if needed. Clarify specification with end user to ensure that all pillars of procurement are met. Determine which method of procurement will be used in line with delegations in the Accounting Officer’s system (AO) Create a sourcing event on the Integrated Procurement Solutions Advertise the event after determining possible suppliers for the commodity, using WCSD If emergency procurement (Del 3) must be utilised, write a memorandum to the delegated official for approval to use this method of procurement before formal quotations are sourced. Download offers received from EPS. Verify bidder’s