Celina Mario Fulane

ISRI - Instituto Superior de Relações Internacionais

Master Finalist subject of Public Administration and Development

Institute Superior Of International Relations

i am graduated in the subject of Public Administration, i was considered the best student in high school, and they provided a training in Public Relation, this was great experience.

Administrative Officer-Coordination in programs

HealthyHealthy Alliance International-Hai

Office Management • Secretarial services; • Manage all correspondence received and sent with the reception; • Prepare letters according to the instructions received from the supervisor; • Prepare documentation for meetings; • Operate the main telephone line in coordination with IT, takes care of the telephone line connected to the server; • Maintain the archive of all the organization's general documentation; • Check the needs for consumables at the level of the Administration and Program area; • Place the purchase order according to the approved supplier; • Maintain the stock of consumables, registering the entries and exits according to the users' requests; • Start the procurement process in accordance with the rules established for the purchase of consumables and other goods for the organization and submit the quotations received for analysis; Make the necessary arrangements for travel on a service mission (flight reservations, accommodation, subsistence allowance, etc.); • Support in the organization of meetings, conferences, seminars, organizing the room, making available requested material, providing snacks, lunches and receptions whenever necessary; Payment of Goods and Services • Maintain and control a working capital for the payment of small purchases and office services; • Prepare the payment request to suppliers of goods and services, gathering all support documents previously established. Supervision of the Organization's Vehicles operation • management of the use of the organization's vehicles, monitoring and controlling: • supervision of Logbooks; • Regular maintenance, according to the mileage reached; • Monthly fuel costs, using the control scheme previously established; • Inventory of items for each vehicle (spare tire, fire extinguisher, first aid box, jack, wheel wrenches, etc.) • Daily filling by drivers, of the control sheets existing inside each vehicle; • cleanliness inside and outside the vehicles; • Compliance with the vehicle use policy

Teacher assistant

ISCTAC

Provide lessons’s plan; Teach univercity Studants; Surpervise students; Organize team building;  Provide report of the lessons;

Administrative Assistant in programs

Village Reach

Human Resource, Administration, Procurement and Programs Manage and organize the file of the office (correspondences, internal communications, and other documentation); Prepare travel arrangements for participants at workshops and/or events organized by the Programs team. Initiate request to Operations Team to undertake procurement activities for the planned workshop/event, coordinate and follow-up closely with the Procurement Team to ensure all necessary arrangements are in place. Administrative Team Supervisor (Office Manager and Drivers): Supervisor on Review Snap; Write letters and organize of meetings; Write letters to public institutions; Provide logistical support to programs events by gathering and compiling data and information for the preparation of events documents, speeches and position papers. Prepare list of participants, manage travel and visa requirements and raise requisitions in Atlas, and distribute events materials. Prepare with the supervisor’s technical meetings and ensure that the documentation is complete and distributed on time. Recruitment and Selection of candidates according to the terms of reference; Publication of vacancies; Manage the personal archive; Undertake all logistical, administrative and financial arrangements required for the successful planning and delivery of technical workshops, inter-agency meetings, panel discussions, round tables, missions, and other events organized by the programs staff in close collaboration with the operations team inside and outside the country. Provide assistance to the programs; Guarantee work material for the programs; Monitor the work of the programs in the field; Ensure the logistics of the work in programs in the field; Induction of new employees; Management of dispatch of documents (inside and outside the country); Assist meetings by skype and other events; Manage logistics for visitors (inside and outside the country) Control of vehicle maintenance; On-board map control;

Administrative Assistant and Receptionist

Bureu Veritas

Organize national and international travel of staff; Organization of seminars at national and international level; Assist the HR department • Assist the recruitment and selection process at the national level; • Analysis of the candidate profile; • Candidate contact • Supervision of tests, • Individual process management Coordinate and present training in Health and Safety at Work (HSE)

Secretária e Recepcionista

Bureau Veritas

Reception service: • Reception of clients and visitors; • Management of telephone calls and fax; • Correspondence management (entry and exit of documents); ▪ Manage and maintain the file of the office (correspondences, internal communications, and other administration documentation); ▪ Write letters and organize of meetings. Finance Pet cash manager; Request payments; Provide a map of mouthy expenses; Develop fuel control maps; Guarantee justifications (Invoices, Receipts) Monitors budgets and financial expenditures of section, ensuring compliance with USAID rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up Ensuring compliance with USAID rules Procurement Monitors and tracks the efficient distribution of supplies that are required for effective program delivery. Elaborate Comparative Map of Suppliers;File the Request Forms; Update the supplier’s data base; Coordinate Suppliers Contracts; Reviews procurement requests and administers procurement procedures for office and project equipment, supplies and services in a transparent and cost-effective manner; recommend procurement decision when appropriate; Organize procurement process in case of public tender; Update Inventory and record; Coordinate tender according to USAID policies. Elaborate Reports, analysis for all the requests; Control stock of office supplies